Electronic Communications Protocol Addendum - 200.2

ConsensusDocs 200.2 is a critical addendum designed to enhance the management and security of digital information within construction contracts. Intended for use alongside a ConsensusDocs prime construction contract, this document sets forth clear guidelines and responsibilities for handling, sharing, and securing electronic communications and data during a project.

In today’s digital construction environment, vast amounts of information are exchanged electronically — from emails and file-sharing platforms to BIM models and project collaboration websites. Without a defined protocol, this information can be misinterpreted, improperly used, or even compromised. ConsensusDocs 200.2 addresses these risks by establishing a formal framework that governs how digital information is transmitted, formatted, and relied upon throughout the life of a project.

One of the core principles of the document is the clarification that digital communications are for informational purposes only unless otherwise agreed. This reduces the potential for disputes caused by relying on unofficial or unverified electronic communications. Additionally, the document assigns responsibilities to relevant parties for ensuring the protection and integrity of digital content, helping to prevent data breaches or loss.

This addendum also provides flexibility by allowing stakeholders to determine the level of technological reliance that suits the specific needs of a project. It supports the implementation of Building Information Modeling (BIM), project websites, and comprehensive IT administration strategies, encouraging secure collaboration and effective data sharing.

ConsensusDocs 200.2 promotes trust and efficiency by minimizing digital miscommunications and aligning expectations regarding technology use. By using this document, project participants can create a shared understanding of digital protocols, reduce legal uncertainty, and foster smoother project execution. In an industry increasingly driven by data and technology, having a robust framework like ConsensusDocs 200.2 is essential for maintaining transparency, accountability, and secure digital collaboration.